eRoom to Sharepoint 2010 migration object mapping

EMC/Documentum, the supplier of eRoom software, is ending support for eRoom. New development of eRoom was stopped in 2006 and it is rapidly becoming obsolete. Even now, a number of eRoom components are no longer supported in the latest versions of Windows or SQL database. As a result our company is phasing out support for eRoom over the next 2 years. We are evaluating tool that could support eRoom to SharePoint 2010 migration.

The process accomplishes a migration of an eRoom environment that results in the following matrix when it comes to objects in eRoom as recreated in SharePoint. Though eRoom and SharePoint are by no means identical products, all data should be carried forward into the resultant environment. In this blog, we will focus on the eRoom object migration and mapping to SharePoint objects. We will discuss other migration components such as eRoom hierarchy, access control, and user privileges in later sessions.

The major eRoom folder could be migrated to SharePoint Document Library or Folder. Files will be migrated as files within Document Libraries or Folders. Most of the eRoom objects could be mapped into SharePoint objects straight forward. However, the eRoom database with attachments from eRoom to SharePoint migration is the key differential for all different migration tools. Some tools could not handle this case and some tool can migrate them into different SharePoint objects. Here is the eRoom objects to SharePoint object migration mapping summary from one of the migration tools. 

From my discussion with end users, the SharePoint object mapping for eRoom database should not be just be SharePoint Custom List. It could be Document Library or other SharePoint objects depends on the eRoom database attachment type. For example, the eRoom Document Library database should be migrated to SharePoint Document Library instead of the Custom List. All the folder and files inside that eRoom Document Library database should be migrated as SharePoint folder and files.

Please note there are some objects in eRoom may not be migrated to SharePoint. One of the examples is the eRoom workflows. We would recommend eRoom users to complete the workflows before the migration. The new workflows have to be reconfigured or created in SharePoint. More discussions on permission migration is listed here.